Institute for Teaching Privacy Notice

Introduction

The Institute for Teaching is committed to protecting your privacy and the personal data we hold. This privacy notice will inform you about how we use your personal data when you visit our website or apply to one of our programmes.

The Institute for Teaching is part of Ark Schools. For the purposes of Data Protection legislation, Ark Schools is the ‘Data Controller’. This means it is in charge of personal data about you. The postal address of the Ark Schools is: 65 Kingsway, London WC2B 6TD. In this policy ‘we’ and ‘us’ means Ark Schools.

The Data Protection Officer for Ark Schools is Janine White. She can be contacted at [email protected] and you can find Ark’s Privacy Policy here. You can also contact the Institute for Teaching directly, at [email protected]

How We Use Your Information

Personal data, or personal information, is any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • If it is necessary to fulfil the contract we are about to have with you.
  • Where we have your explicit consent.
  • Where we have a legitimate interest, and your interests and fundamental rights do not override those interests.
  • Where we need to comply with a legal or regulatory obligation.

Programme Applicants

If you are a potential applicant, we use your personal information to stay in touch with you and to respond to any queries you have.

If you apply to our programmes, we use your personal data to process your application, contact you in relation to your application and respond to queries you may have about your application. The personal data we collect on programme applicants includes identifiers, qualifications and referees. It may also include sensitive personal data such as ethnic group, medical information and age (should you choose to supply this information to us).

Collecting and using your information in this way is lawful because it is necessary for us to proceed with your application.

Visiting Our Website

We also process the personal data of those who visit our website. We collect, use, store and transfer personal data about you which may include the following:

  • Contact Data includes email addresses and telephone numbers.
  • Technical Data includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
  • Usage Data includes information about how you use our website, products and services.
  • Marketing and Communications Data includes your preferences in receiving marketing from us and your communication preferences.

How We Collect Your Information

We use different methods to collect data from and about you including through:

  • Direct interactions. You may give us your Identity and Contact Data by filling in an application form or by corresponding with us by post, phone, email or otherwise.
  • Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies.

Cookies

This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers

How Long We Keep Your Information

We will only retain your personal data for as long as is necessary to fulfil the purposes we collected it for.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Ark Schools’ Data Retention Policy can be requested from [email protected]

Third Parties

We will not share information about you with third parties without your consent unless the law allows us to.

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.

International Transfers

We share your personal data with Google. This may involve transferring your data outside the European Economic Area (EEA).

Whenever we transfer your personal data to providers based in the US, we transfer data to them only if they are part of the EU-US Privacy Shield which requires them to provide equivalent protection to personal data shared between Europe and the US. For further details, see European Commission: EU-US Privacy Shield.

Please contact us if you’d like any further information on the specific mechanism used by us when transferring your personal data out of the EEA.

Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to access this data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Your Rights

You have the right to:

  • Ask for access to your personal information. This is called a ‘subject access request’;
  • Ask for rectification of the information we hold about you;
  • Ask for the erasure of information about you;
  • Ask for our processing of your personal information to be restricted;
  • Object to us processing your information.

If you want to exercise your rights, please contact: [email protected]. If you make a subject access request, and if we do hold information about you, we will:

  • Give you a description of the information;
  • Tell you why we are holding and processing it, and how long we will keep it for;
  • Explain where we got it from, if not from you;
  • Tell you who it has been, or will be, shared with;
  • Let you know whether any automated decision-making is being applied to the data, and any consequences of this;
  • Give you a copy of the information in an intelligible form.

You may also have the right for your personal information to be transmitted electronically to another organisation in certain circumstances. More information about your rights is available in our Data Protection Policy. Please contact [email protected] to see a full copy.

If at any time you are not happy with how we are processing your personal information, then you may raise the issue with the Data Protection Officer. If you are not happy with the outcome, you may raise a complaint with the Information Commissioner’s Office: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.

Last updated 23 May 2018.